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Brand Activation Admin Officer

  • Ho Chi Minh
  • Experienced (Non - Manager)
  • Permanent
  • 1 - 3 Years
  • Negotiable
  • Administrative / Clerical
  • 31/12/2022

Job Benefit

  • Insurance
  • Uniform
  • Incentive bonus
  • Health checkup
  • Training & Development
  • Annual Leave

Job Description

1. Execute administrative management all trade promotion programs

Trade Deployment

  • Register trade programs with Industry & Trade Department.
  • Inform trade to Official Distributors (OD) by Inform Letters (Trade Memo) via email & EMS.
  • Inform trade to Retailers (RTL) by Fibo SMS / Zalo OA / Leaflet.

Trade Follow-up

  • Update & record the approved programs in Trade MKT schedule file.
  • Export weekly volume of Drymix products and forward daily volume of Bag Cement.
  • Follow up pending programs with CC -> send out pending reports bi-weekly.

Trade Evaluation & Payment

Work with internal & external team to ensure on time in full reward of all trade programs:

  • Request Sales coordinators to report final Sales volume monthly.
  • Consolidate and cross-check Volume allocation report from OD to ensure right volume payment to retailers.
  • Support in preparing promotion evaluation form and relevant document.
  • Prepare Payment email to get approval from Commercial Director.
  • Cross check and follow-up payment procedure of Customer Care.
  • Prepare Payment Letters & details list to Distributors/ Retailers.

2. Support in Bag Projects control selling process

  • Control GPS Chip Tracking & Deliver documents.
  • Responsible for rebates payment volume consolidation

3. Trade compliance control

  • Track and review all trade promotion document regularly to ensure all programs are in comply with tax and legal regulation.
  • Support customers to consolidate historical trade document for audit purpose.
  • Keep contact with internal tax & legal consultants to update and interpret new regulations of tax & legal related to trade promotion implementation to internal BA executive.

4. Follow up and implement communication net-working

  • Participate actively trainings and any program held by the company.
  • Actively join cross – function meeting if any.
  • Check internal mail and response accordingly.

Job Requirement


  • Bachelor Degree in Business, Marketing, Economy, Trade, International Business, Finance


  • At least 1 year experience working as Trade Marketing Admin, Sales Admin or same positions.
  • Proficient in MS Excel, Word is required, basic Power point or SAP is preferable.
  • Proficient in data entry, management and analysis.
  • Good communication and written in English.
  • Being flexible, commercially aware and able to manage change.
  • Problem-solving and decision-making skills plus the ability to think laterally while also offering creative solutions.
  • Quick response to business requirement, working independently and under pressure.


  • Customer Focus
  • Communication
  • Fosters Teamwork and Cooperation
  • Adapts and Learn
  • Engage and Inspires
  • Cultivates relationships and networks
  • Logical thinking
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